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EXPO INFORMATION
#USATMultisportFest

Location: Levy Event Plaza, 501 E Las Colinas Blvd, Irving, TX 75039

Hotel Options: Click here to view hotel options in the area

Event Schedule: Click here to view the current event schedule 

Expo Hours

  • Wednesday, April 27: Expo set-up from 10 a.m.-12 p.m., Expo open from 1-6 p.m.
    • Estimated number of athletes/participants onsite throughout the day: 350+
    • Suggested staffing: 1 representative 
  • Thursday, April 28: Expo open from 9 a.m.-6 p.m.
    • Estimated number of athletes/participants onsite throughout the day: 1,000 with 500-600 onsite at any give time
    • Suggested staffing: 1 representative
  • Friday, April 29: Expo open from 9 a.m.-4:30 p.m.
    • Estimated number of athletes/participants onsite throughout the day: 1,000 with 500-600 onsite at any give time
    • Suggested staffing: 1 representative
  • Saturday, April 30: Expo open 8 a.m.-4:15 p.m.
    • Estimated number of athletes/participants onsite throughout the day: 1,000 with 500-600 onsite at any give time
    • Suggested staffing: 1 representative
  • Sunday, May 1: Expo open 7 a.m.-4 p.m., Expo tear down 4-6 p.m.
    • Estimated number of athletes/participants onsite throughout the day: 1,000 with 500-600 onsite at any give time
    • Suggested staffing: 1 representative

Items Provided

  • One (1) 6-foot table & two (2) chairs per 10’x10’ space
  • Access to power
  • Lunch, Wednesday through Sunday

Security: Overnight security is provided starting on Tuesday. Please make sure to bring a tarp or alternative cover to secure you items, rather than leaving boxes loosely in your area.

Onsite Contacts

  • Madison Anderson (719) 964-5825
  • Tanner Martin (719) 480-3785

Setup

  • Vendors will be able to pull close to their booth location (on paved areas only) to unload on Wednesday - see image below for expo location.
  • Upon arrival, please contact Madison or Tanner. They will assist you with locating your setup location within the expo footprint. 
  • Vendors are required to bring their own sandbags or cinder blocks to secure their tent locations. Vendors who do not comply with this request by 12 p.m. on Thursday will be provided with sandbags and charged a $50 rental fee for use during the event.
  • Due to irrigation systems, absolutely no driving of vehicles, trailers or forklifts will be permitted on the grass at ANY TIME. Any items needing to be moved onto the grass will have to be transported by hand, a hand cart or small golf cart. Tanner will be onsite to assist.

Tear Down

  • Vendors may pull close to their expo location (on paved areas only) starting around 6 p.m. on Sunday; any items removed from the venue prior to 6 p.m. will need to be done by hand. Vendors will be required to clean up their expo area and breakdown any boxes prior to throwing them away onsite. There will be a dumpster located near the expo for all trash/recycling during and after the event.

Parking: Parking will be available within walking distance to the expo (see image below). Vendors will need to arrive prior 10 a.m. on Thursday and prior to 6 a.m. on Friday-Sunday. South-bound Las Colinas Blvd East will be open for vehicular traffic during race. The road accessed from near the Homewood Suites on Wingren Drive or via El Lago Blvd. Cars will not be able to leave the lot until after racing ends each day once the course is cleared (between 4:30-5:30 p.m.). No attendant will be in the lot and all items left in vehicles are the vendor's responsibility. Since this is a closed lot, Madison Anderson and Tanner Martin have one (1) parking pass for each vendor. Any additional cars and any vehicles arriving/leaving outside the lot times listed above will need to use the standard lots available for athletes (click here to view).

Shipping Arrival: All shipments must be arranged by the expo vendor and can be sent to the offsite location below in advance of the event, shipped onsite during event operation hours (pallets only), or brought onsite by the expo vendor during expo set up.

  • Pre-event Offsite Shipping Option (for loose boxes only)
    • Shipping Window: April 18-21, 8:30 a.m.-5 p.m.
    • Address
      • Attn: USAT Multisport Expo/<<insert vendor company name>>
      • 3601 Security Street, Garland, TX 75042
    • Onsite Contacts:
      • Cheyenne Puskas (214) 952-4945
      • Olga Cemore (850) 867-0117
    • Notes:
      • USAT staff will pick up any shipments received within the shipping window listed above and bring them to the venue
      • Once inbound shipments are scheduled, please provide shipping details (including arrival date and tracking information) so we can assist with receiving
  • Pre-event Onsite Shipping Option (for pallets only)
    • Shipping Window: April 25-26, 8:30 a.m.-5 p.m.
    • Address
      • Attn: USAT Multisport Expo/<<insert vendor company name>>
      • Levy Event Plaza, 501 E Las Colinas Blvd, Irving, TX 75039
    • Onsite Contact: Cody Crowther (419) 355-9458
    • Notes:
      • Any shipments delivered on pallets must be delivered by a truck with a lift gate
      • Once outbound shipments are scheduled, please provide shipping details (including arrival date and tracking information) so we can assist with receiving
  • Pre-event FedEx/UPS Shipping Options
    • FedEX: FedEx will hold packages up to 5 days so you can ship in advance and pick up at the location when you arrive.
      • Closest Location: 118 E John Carpenter Fwy, Irving, TX 75062
      • Distance to Venue: 4 minutes
      • Phone Number: (972) 870-8847
      • Details: Please work with FedEx directly to arrange details and pick up your packages
    • UPS: UPS will hold packages up for a minimum of 7 days so you can ship in advance and pick up at the location when you arrive.
      • Closest Location: 7750 N MacArthur Blvd Ste 120, Irving, TX 75063
      • Distance to Venue: 12 minutes
      • Phone Number: (972) 444-0137
      • Details: Please work with FedEx directly to arrange details and pick up your packages

Departure: All loose boxes must leave the venue on Sunday with each vendor to be shipped out elsewhere (hotel, UPS, FedEx etc.). Any palletized shipments on venue must be scheduled and arranged with each vendor’s preferred shipping company by the vendor and leave the venue by 10 a.m. local time on Monday, May 2. Any items remaining after 10 a.m. on Monday, May 2 are the responsibility of the owner (vendor) and USA Triathlon is not liable for any damages, theft etc. that may occur. 

 

Expo and Parking Locations

Expo Details

 

Frequently Asked Questions

Food & Beverage: What type of F&B is provided to vendors?

Ice Access: Will we have access to ice onsite to support our expo needs?

USA Triathlon will provide access to a limited amount of ice per vendor at the start of each day; please ask the onsite contact for assistance when needed. If you need substantial amounts (e.g., to fill a large hydration container) it is recommended to bring your own ice.

Items Provided: Will USA Triathlon provide additional items like tents, more tables/chairs, extension cords or other typical expo-related needs?

Only the items listed under the “Items Provided” section above are guaranteed. USA Triathlon is unable to source 10x10 tents and extension cords, but can help facilitate larger tent needs (e.g., 10x30, 10x60 etc.) if requested ahead of time; all associated cost to be incurred by vendor. Additional chairs and tables may be available but should be coordinated with USA Triathlon prior to the event to ensure availability.

Sandbags: Does USA Triathlon provide sandbags or weights?

No, USA Triathlon does not provide any type of weights (sandbags, weights etc.) for expo vendors. Vendors are encouraged to bring at minimum of (4) weights to help secure their expo location. It is not uncommon for large gusts of wind to come through the venue. Vendors will be charged a fee onsite for any sandbags/weights that need to be provided by USAT if not brought by vendor.

 

 

 

 

 

 

 

 

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